• Executive Assistant

    Job Location US-TX-San Antonio
    ID
    2018-1849
    # of Openings
    1
  • Company Overview

    Acquiring, developing, financing and managing quality real estate investments since 1982, USAA Real Estate provides superior returns investing across the risk spectrum, with expertise in office, industrial, multi-family, retail and hotel assets. Investing for the USAA membership and aligned with more than one hundred investment partners across the world, we maintain an “Investor First” mindset with a significant co-investment in all programs. As the real estate investment management arm of USAA, a leading financial services company serving military families since 1922, USAA Real Estate has achieved a track record of success living up to the high standards set at USAA and sharing its culture. USAA’s balance sheet puts us in a position of strength – well capitalized to invest in multiple strategies. This is a distinct competitive advantage. USAA Real Estate is headquartered in San Antonio, Texas. www.usrealco.com

    Job Description

    Job Purpose

    The Executive Assistant will be responsible for administrative duties for a senior executive and a portion of their team.  Responsibilities include maintaining schedules, arranging appointments, travel, expenses and meetings such that the teams are more efficient and productive.  The Executive Assistant will be responsible for submissions log entry and assigned projects with the use of initiative and independent judgment. Working as a team player, he/she will also be responsible for comprehending and communicating the Executives' intent to internal professionals and external clients.  As such, he/she will have good interpersonal skills and command of Microsoft Office products to better enable him/her to perform the assigned duties.  Self-motivated, the Executive Assistant would anticipate work and perform well under deadlines and/or handling confidential information.  

    Essential Duties

    • Develop presentations, emails, reports, spreadsheets, and memos on behalf of the executive.
    • Assist with time management and organization.
    • Manage multiple project deadlines as assigned and operate using a great deal of initiative.
    • Manage calendars for the executive including scheduling meetings, arranging appointments and schedules and tracking project deadlines.
    • Coordinate domestic and international trips to include arranging and confirming of detailed business itineraries, visas, airline reservations, hotel accommodations, car rental reservations, etc. 
    • Receive and screen telephone calls to free the executives from unnecessary delay and detail. Take and relay messages, direct calls to appropriate persons and place calls as requested. 
    • Process and track expense reports and reimbursements.
    • Maintain a database of incoming real estate assets for sale. Interface with both internal and external professionals at every level including many senior-level partners, institutions and consultants.
    • Support the daily operational and administrative needs of the department if and when necessary.
    • Communicate and coordinate with CEO/COO executive assistants. 
    • Additional duties as assigned. 

     

    At USAA Real Estate our employees enjoy generous benefits packages including comprehensive medical, dental and vision plans, 401k, USAA Membership eligibility, educational and professional designation assistance, business casual dress attire and much more! https://usaarealestatecareers.com/careers/benefits/ Qualified applicants must successfully complete a comprehensive pre-employment background screening and drug screening.  The above description reflects the details considered necessary to describe the principal functions of the job and should not be construed as a detailed description of all the work requirements that may be performed in the job.

      

    USAA Real Estate is an Equal Opportunity and Affirmative Action Employer of Females, Minorities, Veterans and Disabled.

    Requirements

    Minimum Requirements:

    • 5+ years of Administrative Assistant experience supporting executive level management and their teams.
    • Strong command of English language and experience in drafting, compiling and editing business correspondence.
    • Experience drafting and editing presentations in Microsoft PowerPoint.
    • Effective verbal and written communication skills.
    • Must be professional, polished, flexible, friendly and enjoy interacting with internal colleagues and associates and external clients.
    • Advanced proficiency in Word, PowerPoint, Outlook, Adobe and some Excel.
    • Qualifications may warrant placement in a different job level.

    Preferred Qualifications:

    • Bachelor’s degree
    • Experience in calendaring and workflow solutions
    • Familiarity with SmartSheet
    • Strong organizational skills, time management skills, and attention to detail.
    • Ability to successfully manage multiple deadlines and requests simultaneously.
    • Ability to work in a fast-paced, demanding work environment.
    • Other software skills a plus.

    Physical Requirements:

    • Regularly required to sit for extended periods of time; frequently required to stand, walk, and use business equipment daily such as computer, copier, fax, telephone, etc.; frequently required to reach overhead, bend, and lift objects of up to 25lbs.
    • Ability to handle stress caused by multiple priorities, and other unforeseen situations associated with the organization.
    • Eyesight and hearing must be correctable to standard level.

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