USAA Real Estate

  • Administrative Assistant (New York)

    Job Location US-NY-New York
    # of Openings
  • Company Overview

    Acquiring, developing, financing and managing quality real estate investments since 1982, USAA Real Estate provides superior returns investing across the risk spectrum, with expertise in office, industrial, multi-family, retail and hotel assets. Investing for the USAA membership and aligned with more than one hundred investment partners across the world, we maintain an “Investor First” mindset with a significant co-investment in all programs. As the real estate investment management arm of USAA, a leading financial services company serving military families since 1922, USAA Real Estate has achieved a track record of success living up to the high standards set at USAA and sharing its culture. USAA’s balance sheet puts us in a position of strength – well capitalized to invest in multiple strategies. This is a distinct competitive advantage. USAA Real Estate is headquartered in San Antonio, Texas.

    Job Description

    The Administrative Assistant is responsible for providing administrative duties for the Global Investors Group team.  Responsibilities include maintaining schedules, arranging appointments, travel, expenses and meetings such that the teams are more efficient and productive.  The Administrative Assistant is responsible for research and assigned projects with the use of initiative and independent judgment. Working as a team player, the Administrative Assistant is responsible for the development and production of presentation materials.  As such, The Administrative Assistant will have good interpersonal skills and command of Microsoft Office products to better enable them to perform the assigned duties.  Self-motivated, the Administrative Assistant would anticipate work and perform well under deadlines. 

    Essential Duties

    • Proof presentations, emails, and memos.
    • Scheduling meetings for team members and reserve conference rooms.
    • Coordinate domestic and international trips to include itineraries, visas, airline reservations, hotel accommodations, car service, etc. 
    • Process and track expense reports and reimbursements for the team.
    • Responsible for on-site meeting coordination to include meeting room setup and take down, catering, building security clearance, and materials prep.
    • Maintain a list of documents distributed to potential investors for each fund or investment initiative. Interface with both internal and external professionals at every level including senior-level partners, institutions and consultants.
    • Support the daily operational and administrative needs of the department.
    • Collate and bind presentation decks and due diligence materials and shipment of items materials.
    • Assist with Salesforce data entry and reporting.
    • Additional duties as assigned.

    At USAA Real Estate our employees enjoy generous benefits packages including comprehensive medical, dental and vision plans, 401k, USAA Membership eligibility, educational and professional designation assistance, business casual dress attire and much more!  Qualified applicants must successfully complete a pre-employment background and drug screen.  The above description reflects the details considered necessary to describe the principal functions of the job and should not be construed as a detailed description of all the work requirements that may be performed in the job.


    USAA Real Estate is an Equal Opportunity and Affirmative Action Employer of Females, Minorities, Veterans and Disabled.


    Minimum Qualifications:

    • 3+ years of Administrative Assistant experience.
    • Strong command of English language and experience in drafting, compiling, and editing business documents.
    • Effective verbal and written communication skills.
    • Must be professional, polished, flexible, friendly and a team player.
    • Advanced proficiency in Word, Excel, PowerPoint, & Outlook.
    • Experience in calendaring and handling multiple deadlines.
    • Salesforce, or other CRM, experience preferred.
    • Qualifications may warrant placement in a different job level.



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